From an empty shop to the owner's payout — every step on record.
● Space → Lease → Bill → Collect → PayoutLeaseDeck replaces the rent-roll spreadsheet and the WhatsApp threads with one system for leases, rent, shared building costs, repairs — and what the owner is actually owed.
Built for African landlords and managing agents
The letting journey
Why it exists
A spreadsheet can't run a building.
- ✕The rent roll is one spreadsheet only one person understands
- ✕Leases are PDFs in a drawer — nobody knows what expires next month
- ✕Shared building costs are guessed, then argued about with tenants
- ✕Faults are reported on WhatsApp and forgotten
- ✕The owner asks "what did I earn?" and waits a week for an answer
- ✓A live rent roll built from real leases, units and payments
- ✓Every lease date, rent rise and renewal notice tracked and alerted
- ✓Shared costs budgeted, apportioned and shown to tenants with the arithmetic
- ✓Faults become tracked jobs with a deadline and a cost
- ✓Owner statement any day of the month: collected, spent, and payable
One system, every step
Everything the building runs on, in one place.
From the day a unit falls vacant to the month-end payout — each part hands clean figures to the next, so the rent roll, the invoices and the owner's statement always agree.
Properties & units
Blocks, floors and units — shops, offices, apartments, kiosks, parking bays, warehouses — with areas, photos and documents.
Leases
Signing, handover, rent start and expiry. Multi-unit leases, rent-free periods, renewal and break options, amendments kept as versions.
Rent rises
A fixed percentage or a fixed amount each year — applied on the right date without anyone remembering to do it.
Billing run
One monthly run bills rent, shared costs, parking, water and levies. Re-run it safely — nobody gets invoiced twice.
Collection
Mobile money, bank transfer, card and controlled cash. Payments match themselves to invoices; the rest go to one review queue.
Maintenance
Faults become jobs with a deadline. Technicians work offline on a phone, and the cost lands where it belongs.
Shared costs
Budget the year, bill monthly estimates, reconcile against the real invoices, then settle the difference — visibly.
Owner payouts
Collections minus costs minus the management fee, per building and per owner, with the statement to prove it.
Shared building costs
Recover what the building really costs.
Security, cleaning, lifts, the generator, water and management all cost money that tenants are supposed to share. LeaseDeck budgets the year, bills each tenant a monthly estimate, then compares it to the actual invoices.
At year end each tenant is topped up or refunded — and shown exactly how their share was worked out, so the conversation ends there.
Built for everyone involved
Each person sees exactly what they should.
Owner
Occupancy, rent collected, what is still owed and the monthly payout — for their buildings only, even when the manager is someone else's company.
Property manager
Leases, tenants, billing, faults and reporting for the buildings they are assigned — and nothing outside them.
Technician
Only their own jobs, on a phone, with photos and signatures — and it keeps working when the internet drops.
Tenant
Their own bills, statements and shared-cost breakdown. Pays by mobile money and reports faults without phoning anyone.
Shared costs you can defend
Every tenant's share is shown with the arithmetic behind it — the budget, the real invoices, and the year-end settlement. Disputes end with a screen, not an argument.
Paid the way Africa pays
Mobile money, bank transfer and controlled cash receipting, with legally valid local tax invoices — not a US product with the wrong tax rules bolted on.
Nothing deleted, all on record
Invoices are credited, never erased. Every change records who and when — because the paper trail is what protects the owner in a dispute.
Leases
Every date, rent rise, option and renewal notice tracked — so nothing expires quietly and no increase is missed.
Money
Bill once a month, collect by mobile money, match payments automatically and chase what is owed without typing a message.
Properties
Faults, servicing schedules, contractors and compliance certificates — with each cost pushed to the right place.
Stop running a building on memory.
Sign in to see the rent roll, who owes you and the owner's payout — with the figures behind every one of them.